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Preparing for CAPM Exam Using Study Guides

To guarantee success, candidates make use of several study guides when preparing for the final test. Overall, the exam structure requires knowledge of:

• Time and cost management;
• Stakeholder management.
• Quality management;
• Project Environment;
• Project and organization lifecycle;
• Project risk management;
• Communications management;
• Project scope management;
• Project integration management;
• Human resource management;
• Project management processes;

Reference: https://www.pmi.org/certifications/certified-associate-capm

Exam Topics

The syllabus of the PMI CAPM certification exam consists of 13 topics covering a wide range of knowledge and skills that the candidates need to develop before attempting the test. The highlights of these domains are outlined below:

• Project Schedule Management (9%)

  In the framework of this subject area, the examinees will be asked to determine 6 project management processes in the framework of the project schedule management domain; define the techniques, tools, input, and outputs pointed out in 6 processes of the project schedule management; determine the considerations for the adaptive or Agile environments within project schedule management. They should also be capable of solving simple problems related to network diagrams as well as execute fundamental scheduling calculations.

• Project Communication Management (10%)

  This module requires a solid understanding of 3 project management processes within the project communication management domain. The applicants should also demonstrate the ability to determine the techniques, tools, input, and outputs pointed out in 3 project communication management processes. They have to be capable of determining the key approaches & concepts of project communication management, including tailoring & special considerations for the adaptive or Agile environments; defining the dimensions of communication and communications management plan elements; determining the communications skills and techniques for project communication management.

• Project Risk Management (8%)

  Here the learners will be required to demonstrate their understanding of 7 project management processes within the project risk management domain. They will need to show their ability to determine the techniques, tools, input, and outputs pointed out in 7 project risk management processes; define the key documents within project risk management; execute simple risk calculations; identify when and how to adjust risk taking into consideration the project environment.

• Project Procurement Management (4%)

  The students should have a good comprehension of 3 processes in the project procurement management domain. They should also be able to determine the techniques, tools, input, and outputs pointed out in 3 project procurement processes; determine the key concepts & tailoring considerations for project procurement management, comprising trends & emerging practices; define various types of source selection techniques, agreements, and contracts.

• Project Integration Management (9%)

  This section of the certification exam evaluates the competency of the test takers in 7 project management processes in the framework of the project integration management domain. The students should also possess the skills in determining the techniques, tools, input, and outputs pointed out in 7 processes of the project integration management. They also need to have an understanding of the project integration management purpose as well as the role of a project manager in it. In addition, the candidates need to be able to determine the concepts & procedures related to project change management, define tailoring consideration in the framework of the project integration management, determine key documents, as well as identify the methods for project integration & knowledge management.

• Project Environment (6%)

  The focus of this topic is to measure the candidates’ ability to define the factors as well as assets that can affect the result of a particular project. They should also be able to differentiate the organizational systems as well as determine the hierarchy of portfolios, projects, and programs. Lastly, they need to have an understanding of the Project Management Office purpose & activities.

• Introduction to Project Management (6%)

  The applicants need to demonstrate a good comprehension of 5 project management process groups as well as the procedures within each group. They should also be capable of determining the relationships among program, portfolio, operational management, and project. Besides that, they must be able to determine a typical project lifecycle as well as know the function & role of tailoring for various projects.

• Project Manager Role (7%)

  The individuals must be able to identify the major functions of a Project Manager, comprehend a Project Manager’s area of influence, determine the main elements of the PMI triangle, as well as differentiate leadership and management.

• Project Stakeholder Management (9%)

  The last objective of the certification exam requires your understanding of 4 project management processes in the framework of the project stakeholder management domain. The candidates will need to demonstrate the relevant skills in determining the techniques, tools, input, and outputs pointed out in 4 project stakeholder management processes; identifying the key stakeholders’ roles & needs; determine the key concepts & benefits of stakeholder management.

• Project Scope Management (9%)

  The learners should demonstrate a comprehension of 6 project management processes in the framework of the project scope management domain. They should also be capable of determining the techniques, tools, input, and outputs pointed out in 6 processes of the project scope management. Additionally, this domain requires their skills in determining the key concepts & tailoring consideration for the project scope management, as well as the key scope management roles. Lastly, they must be able to determine the function & components of the Work Breakdown Structure (WBS) for Project scope & Product as well as the project scope management for the adaptive or agile projects, including the usage of prototypes.

• Project Resource Management (8%)

  The professionals will be asked to demonstrate their ability to determine 6 project management processes in the framework of the project resource management domain. They will also be required to show their skills in determining the techniques, tools, input, and outputs pointed out in 6 processes of the project resource management; defining the key trends & concepts associated with project resource management, including tailoring & special considerations for the agile or adaptive environment; determining the techniques for managing conflict, resolving resource-related problems, and developing a team. Moreover, the examinees must possess an understanding of the elements of a resource management plan as well as data representation methods for managing project resources.

• Project Quality Management (7%)

  This part of the certification exam requires one’s understanding of 3 project management processes in the framework of the project quality management domain. The individuals should also demonstrate that they have skills in determining the techniques, tools, input, and outputs pointed out in 3 quality management processes. Moreover, they need to have a good comprehension of the reasons for & approaches to adapting quality management in various project environments and know how to determine the quality tools & approaches for continuous improvement.

• Project Cost Management (8%)

  The specialists should have an understanding of 4 project management processes in the framework of the project cost management domain. They need to possess the skills in determining the techniques, tools, input, and outputs pointed out in 4 project cost management processes. The test takers should also demonstrate their proficiency in determining the key concepts of project cost management, including tailoring & special considerations for the adaptive or Agile environments, as well as applying fundamental earned value & forecasting techniques for project cost management.

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There are 13 main subject areas covered in the CAPM certification exam. The candidates are strongly recommended to develop a good understanding of all these topics before attempting the test. The highlights of these domains are provided below:

• Project Environment (6%)

  The second topic covers the identification of the assets and functions that can have an impact on the outcomes of a project. The next subsection focuses on distinguishing different organizational systems. This is followed by a comprehensive understanding of the purposes and activities of the PMO (Project Management Office). The last subtopic involves recognizing the hierarchy of portfolios, projects, and programs.

• Management of Project Procurement (4%)

  The twelfth domain of the CAPM certification test covers 3 processes in the knowledge area of project procurement management, including the techniques, tools, inputs, and outputs in 3 processes. Other subtopics are connected with tailoring considerations and key concepts for the management of project procurements with emerging practices and trends, as well as different types of agreements, methods for source selection, and contracts.

• Management of Project Scope (9%)

  In the framework of the fifth objective, the first subsection addresses 6 processes in the project scope management knowledge area. The second subtopic focuses on the techniques, tools, input, and outputs in the processes formerly defined. In the third subsection, the focus is on tailoring considerations and key concepts in the management of project scope and scope management key roles. In the fourth segment, the purpose and elements of the WBS (Work Breakdown Structure) for project scope and product scope are discussed. The last is the section involving Agile projects or adaptive projects with use of prototypes.

• Management of Project Schedule (9%)

  The sixth domain contains four subsections. The first one comes with 6 processes in the project schedule management knowledge area. This is followed by the techniques, tools, inputs, and outputs in 6 processes. The next part is on solving simple problems in network diagrams and performing calculations in basic scheduling. The last subtopic focuses on Agile environments or adaptive environment considerations in the management of project schedules.

• Management of Project Risk (8%)

  The eleventh subject area addresses 7 processes in project management in the knowledge area of project risk management, including the techniques, tools, inputs, and outputs in the mentioned processes, and key documents in the management of project risks. Other subtopics tackle performing calculations of simple risks and knowing when there is risk-based adjustment demand as a result of the project environment and how this happens.

• Management of Project Integration (9%)

  The first subsection of the fourth section of the PMI CAPM exam focuses on managing the individuals’ knowledge areas in project integration by understanding 7 processes in project management. They are further discussed in the next section covering the tools, techniques, inputs, and outputs within the processes. The next subtopic features a project manager’s role in the management of project integration and the purpose of managing project integration. The fourth subdomain concentrates on identifying the concepts and procedures with relation to the management of project change. In the fifth subtheme, the candidates should demonstrate that they are capable of recognizing key documents and identifying tailoring conditions for managing project integration. The sixth part is all about the knowledge management and project integration methods.

• Management of Project Stakeholder (9%)

  The last section includes four subsections. They concern 4 processes in the knowledge areas of project stakeholder management. This entails your understanding of the techniques, tools, input, and outputs in these processes. It also concerns the roles and needs of key stakeholders, as well as the benefits and key concepts of stakeholder management.

• Project Management Introduction (6%)

  In the first domain of the CAPM certification exam, there are four subsections. The first one is about your understanding of 5 process groups in project management and processes in each group. The second area covers recognizing relationships among operational management, program, portfolio, and project. In the third section, the lifecycle of a project is comprehensively defined. The last part addresses one’s understanding of the importance & functions of tailoring in different projects.

• Roles of a Project Manager (7%)

  The third domain is about identifying the project manager’s primary functions. This is followed by the sphere of influence of a project manager. The third feature is the identification of the major elements in the PMI triangle. The last knowledge area covers clarifying the differences in leadership and management.

• Management of Project Costs (8%)

  The areas addressed in the seventh module are 4 processes in project management. This also captures management of project cost, techniques, tools, inputs, and outputs in the processes mentioned, key concepts, methods in earned value, as well as basic forecasting in management of project cost.

• Management of Project Resource (8%)

  This part explores 3 processes in project management. They are about the management of project quality, techniques/tools/inputs/outputs in the processes, approaches to and reasons for adaptation of quality management in various project environments, as well as quality tools & approaches for improvements.

• Management of Project Communication (10%)

  In the tenth topic, the sections focus on 3 processes in project management. The knowledge areas covered here are management of project communication, identification of techniques, tools, inputs, and outputs in the mentioned processes, and management of project communication key approaches & concepts. Other subtopics address management plan communication dimensions as well as components, management of project communication methods and communication skills.

• Management of Project Quality (7%)

  This section deals with 6 processes in project management in the knowledge area of project quality management, including resources and techniques, tools, inputs, and outputs in the processes, trends, and key concepts in the management of project resources. Other aspects concerned include developing teams, resolving problems that are resource-related, managing conflicts, as well as components in the management plan for resources and techniques used to represent data when project resources are being managed.

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PMI CAPM Deutsch Exam Syllabus Topics:

PMI Certified Associate in Project Management (CAPM Deutsch Version) Sample Questions: